AGENDA for PRUDENTIAL COMMITTEE MEETING
Wednesday, 8 October 2008
4:00 pm in the Hoehl Welcome Center on the campus of Saint Michael’s College

Draft reports on some agenda items may be distributed by email before the meeting.  Some items, as noted by asterisks (*), accompany this as attachments.

1.  Approve Minutes of the last PC meeting (12 May 2008), previously distributed

2.  Capital improvement projects: reports by Superintendent
a) Repair/replacement of some gate valves (see Minutes, 12 May, item 4a)
b) Replacement of water meters (see Minutes, 12 May, item 4b)

3.  Water storage facilities planning project: reports by Manager
a) Update on facilities planning study (see Minutes, 12 May, item 3a)
b) Follow-up on possible lease of some of the District’s idle water storage capacity.
i.) issues raised at last PC meeting (see Minutes, 12 May, item 3b)
ii.) attorney’s observations

4.  Response from FAHC re: FAC water system problems (see Minutes, 12 May, item 4f).
a) response from FAHC’s Louis Dinneen (11 June)*, to Chairman’s letter of 17 April to FAHC’s David Hillman
b) Chairman’s reply to Dinneen (9 Sept),* with copy of his 30 Oct 07 letter to Hillman*

5.  Structure of Colchester’s wastewater rates
a) Colchester CFO Boehm’s response of 16 May* to Chairman’s letter of 8 May* seeking information on the structure of Town’s wastewater rates (see Minutes, 12 May, item 5c).
b) Chairman’s memo “Structure of Colchester’s wastewater rates” (21 May)*
c) Upgrading versus expansion costs of SB’s Airport Parkway treatment plant

6.  Revised preliminary water allocation permit
a) change made to District’s preliminary water allocation permit
b) application for preliminary water allocation requested by St Michael’s College

7.  Finance Taskforce report to Prudential Committee (2 Oct)*

8.  Review of District half-year financial reports: Asst. Treasurer
Copies distributed, with Tom’s explanative email (23 Sept)

9.  Other brief reports: (Superintendent, Manager, Chairman)
a) repairs to Red Pines private fire hydrant and line (see Minutes, 12 May, item 4d)
b) funding for improving Windemere’s water infrastructure (see, Minutes 12 May, §4e)
c) follow-up on VTANG license agreement (see Minutes, 12 May, item 5a)
d) CCMPO’s ‘Rt 15 Corridor study’ finished and posted (see Minutes, 19 Nov 07, §7a)
e) Colchester’s new municipal offices opened
f) District dinner postponed (see Minutes, 12 May, item 8 )

10.  Other business 3 Oct 08, JMcL

The Champlain Water District Retail Department, on behalf of Colchester Fire District #1 will be shutting water off in the Route 15, Lime Kiln Road, Gorge Road area on Tuesday, August 5, 2008 at approximately 11:00 P.M. to replace two main line gate valves. This water may be off until 5:00 A.M.

In the event of rain, this water service interruption will occur on Wednesday, August 6, 2008.

If you are a tenant you are asked to contact your landlord or property management company with this information. You or your landlord/property manager are advised to shut off your inside valve at the water meter, or shut off the incoming water valve at your hot water tank. The Champlain Water District Retail Department may be able to assist in this shut down by closing the outside water valve to the building.

If the water appears discolored when service is restored, please allow your cold-water faucet to run until it clears.

We apologize for this change and appreciate your cooperation during this inconvenience.

If you have any questions, please call the Champlain Water District at 864-7454.

The Champlain Water District Retail Department, on behalf of Colchester Fire District #1 will be shutting water off in the Route 15 area between Johnson Avenue and the east entrance to St. Michael’s College on Thursday, August 7, 2008 at approximately 10:00 A.M. to replace a main line gate valve. This water may be off until 5:00 P.M.

If you are a tenant, you are asked to contact your landlord or property management company with this information. You or your landlord/property manager are advised to shut off your inside valve at the water meter, or shut off the incoming water valve at your hot water tank. The Charnplain Water District Retail Department may be able to assist in this shut down by closing the outside water valve to the building.

If the water appears discolored when service is restored, please allow your cold water faucet to run until it clears.

We appreciate your cooperation during this inconvenience.

If you have any questions, please call the Champlain Water District at 864-7454.

AGENDA for PRUDENTIAL COMMITTEE MEETING
Tuesday, 12 May 2008
3:00 pm in the Hoehl Welcome Center on the campus of Saint Michael’s College

1.  Approve Minutes of the last PC meeting (4 March 2008)

2.  Finance Taskforce report to Prudential Committee

3.  Water storage facilities planning project:
A.  Report on Town’s calculation of its storage needs
B.  Review possible terms of short-term lease of District’s current capacity

4.  Reports on District’s water system:
A.  Planned repair/upgrade of College Parkway gate valves
B.  Planned upgrade of water meters
C.  Annual flushing of fire hydrants and fire-flow tests
D.  Red Pines private fire hydrant
E.  Windemere MHP infrastructure improvements
F.  Fanny Allen Campus water system
G.  CWD Retail’s work-plan for its served systems, 2008-9
H.  District joins VT WARN
I.  Additional water customes

5.  Other eports on:
A.  VTANG license agreement
B.  CWD Annual Meeting
C.  Colchester’s wastewater rates
D.  Chairman’s letter to District residents
E.  Website developments
F.  Officers to be absent temporarily

6.  Elections/appointments
A.  Elect a Vice-Chairman
B.  Appoint an Acting Manager
C.  Appoint an Asst. Clerk

7.  Schedule next meeting(s)

8.  Other business

Beginning Monday, April 21st, and running through Friday, May 2nd, the staff of Champlain Water District’s Retail Department will be flushing the fire hydrants in Winooski Park. This year they will also be combining fire flow tests with their flushing program. Their work should not cause any disruption or other inconvenience to your water service. But just in case, we thought we should alert you to this work. If you have any questions, please call CWD at 864-7454.

Yours sincerely,

Jay Nadeau
Superintendent, CWD Retail

Dear fellow residents and water customers,

Permit me to use the opportunity of our first water billing of 2008 to update you on some developments in the Fire District.

First, at the District 71st annual meeting in January, voters elected Brian Lee to a new three-year term on the Prudential Committee – on which Marcel Rainville and I continue to serve - and re-elected Jeff Vincent as Treasurer and me as Clerk. The Committee re-appointed Jerry Flanagan as District Manager and Thomas Van Dzura as Assistant Treasurer; I was re-elected Chairman. Jay Nadeau continues to serve as our Water Superintendent. So, the same administrative ‘team’ will be serving for a fourth year.

Last year, the Prudential Committee found it necessary to make a small increase in the District’s water rates – our first since 2003. Our metered water rates were increased by $0.001 per cubic foot: to $0.016 per cubic foot (for residential) and $0.019 for commercial. You may recall that I reported our increase was in response to a 6.3% increase in the price that CWD (Champlain Water District) sells water to us and to needed improvements to our own distribution system. Accordingly, we were able to replace two fire hydrants on Johnson Avenue and begin updating and replacing a number of residential water meters.

This year, we will continue the meter replacement program and will also undertake to repair or replace a number of gate valves under College Parkway (Rt 15) in advance of the State’s scheduled repaving of that very busy roadway next year. We also anticipate another increase in CWD’s rates later this year. However, the Prudential Committee has decided not to increase the District’s rates to our customers this year. The Fire District’s rates will remain the lowest in Greater Burlington. And that is possible in no small part because of your fine cooperation in paying water bills in a timely fashion and using water wisely. Thank you.

In coming months, the Prudential Committee and District officers will be working on various projects to improve the District’s infrastructure and operations. Information about these projects may be found on the ‘Current Notices’ page of the District’s website – www.cfd1.org. Notices and updates may also be included in subsequent billings. We welcome your observations and suggestions for improving our District.

With Easter greetings and best wishes, I remain,

Yours very truly,

Joseph McLaughlin, SSE
Prudential Committee Chairman

AGENDA for PRUDENTIAL COMMITTEE MEETING
Tuesday, 4 March 2008
4:00 pm in the Hoehl Welcome Center on the campus of Saint Michael’s College

1. Approval Minutes of the last PC meeting (31 January 2008)

2. Follow-up to 2008 Annual Meeting
A. Approval of end-of-year adjustments to FY 07 financial statements

3. Review and approval of District’s FY 08 budgets for:
A. Water Operating Fund
B. General Fund
C. Water Capital Fund

4. Review of updated water purchases/sales study, 2000-07

5. Water storage facilities planning project:
A. Report on District’s recalculated capacity needs
B. Report on meeting with Colchester officials
C. Status assessment of project
D. Consider possible term of short-term lease of District’s current capacity

6. Reports on:
A. Conclusion of VTANG license agreement
B. Finance Taskforce
C. Planned repairs of gate valve in College Parkway

7. Chairman’s “Outlook for 2008″

8. Schedule next meetings

9. Other business