1.    Approval of Minutes of the last PC meeting (25 Jan. 2010)
2.    Acceptance of draft Minutes of 2010 Annual Meeting
3.    Report on breaks and repairs of water and sewer lines
4.    Planning replacement of District water main
5.    Windemere MHP project
6.    ‘Campus connector’ project
7.    Winchester Place’s water supplier
8.    Water storage facility project
9.    Update on digitizing maps of District’s water infrastructures
10.    Re-alignment of PACE sprinkler line
11.    Reports on financial matters:
A.    Water purchase/sales study for 2009
B.    Distribution of approved 2010 District budgets
C.    Change in collateral financial insurance coverage
D.    Investment performance
E.    Other financial reports
12.    Other reports:
A.     Annual notification to residents and customers
B.    Williston Fire District #1 enquiry
C.    Water quality reports
13.     Determine date and time of next meeting

1.  Elect a moderator.
2.  Accept the minutes of the 2009 Annual Meeting.
3.  Receive Clerk’s annual report.
4.  Accept Treasurer’s annual report.
5.  Set the total amount for annual compensation for District officers.
6.  Elect an eligible voter to a three-year term (2010-12) on the Prudential Committee.
7.  Elect a District Clerk to a one-year term.
8.  Elect a District Treasurer to a one-year term.
9.  Set the District tax rate for 2010.
10. Set the date for the next Annual Meeting: Monday, 24 January 2011.
11. Other appropriate business.
12. Adjourn.

Dated, 17 December 2009, at 321 Winooski Park, Colchester, Vermont 05439
Brian Lee, Asst. Clerk

2.  Fanny Allen Campus water system

3.  Report on progress of 2009 capital projects:
A.  Update on District’s participation in federal ‘economic recovery’ plan
B.  State’s upcoming repaving of College Parkway (Rt 15)
C.  Water system upgrades underway
D.  Financial ‘tracker’ for 09 capital projects
E.  Meter replacement project

4.  Reports on other water projects:
A.  Superintendent’s 2009 work plan for District
B.  Windemere MHP study and ‘campus connector’
C.  162 College Parkway development

5.  Follow-up reports on 2009 budgets
A.  Approved 09 budgets distributed
B.  District’s ‘Fees and Rates Schedule’ revised and posted
C.  CWD rate increase revised
D.  Chairman’s letter to District customers sent and web-posted

6.  Financial matters
A.  Finance Taskforce report
B.  Update on identity theft prevent policy

7.  Water storage facilities project:
A.  Colchester’s application for Growth Center designation
B.  Colchester ‘consortium’ on common water storage facility meets
C.  Review of District’s role in facilities planning project

8.  Wastewater capacity
A.  District’s response to developer’s query
B.  Possible licensing of idle capacity

9.  Other reports:
A.  Website developments: Annual Meetings eLibrary
B.  New storage facility secured for District records
C.  Manager elected Town Moderator and CWD Moderator
D.  District representative to new Colchester Committee of Committees
E.  Colchester’s Integrated Water Resources Management Plan
F.  Officers to be temporarily absent

10. Election/appointment
A.   Elect a Vice-Chairman
B.   Appoint an Asst. Clerk

11. Other business

12. Schedule next meeting(s)

Permit me to use the opportunity of our first water billing of 2009 to update you on some developments in the Fire District.

The Prudential Committee has found it necessary to raise the District’s water rates this year – only the second time since 2003. Our metered water rates are rising by about $0.005 per cubic foot – to $0.021 per cubic foot for residential and $0.0235 for other customers. The minimum quarterly rate (for under 1000 cu.ft. per quarter) becomes $21. Champlain Water District (CWD), which produces and sells water to us, has raised its rates four times since 2003, with the largest coming this year. Their total increase since 2003 amounts to 29% and reflects mainly a significant decline in the amount of water sold to industrial consumers in the Greater Burlington area. As the Fire District’s rates have only risen once in the past six year – by 5% in 2007 – we now find it necessary to raise our rates. The linked chart shows that the District’s rates have been by far the lowest in Greater Burlington, and I suspect ours will still be among the lowest this year after all the other water systems revise their rates. That we’re able keep our rates low is due in no small part to your fine cooperation in paying water bills in a timely fashion and using water wisely. Thank you.

Next month the State is scheduled to begin repaving College Parkway (Rt 15). In anticipation of this major project, the District is completing a number of capital projects to improve and upgrade our water system since most of the District’s water lines run under that roadway – one of the most heavily travelled in Vermont. We need to make sure our water system is able to withstand such traffic and to work well in emergencies. Our work will be funded by the District’s reserves and, we hope, with some assistance from the federal ‘economic recovery’ (or stimulus) plan as we qualified for consideration in the State’s share of those funds.

At the District 72nd annual meeting in January, voters re-elected Marcel Rainville to a new three-year term on the Prudential Committee – on which Brian Lee and I continue to serve – and re-elected Jeff Vincent as Treasurer and me as Clerk. The Committee re-appointed Jerry Flanagan as District Manager and Thomas Van Dzura as Assistant Treasurer; I was re-elected Chairman and Jay Nadeau continues to serve ably as our Water Superintendent. So, the same ‘team’ will be serving for a fifth year. We welcome your observations and suggestions for improving our District. You will find current notices on the District’s website (www.cfd1.org).

With Easter greetings and best wishes, I remain,

Yours very truly,

Joseph McLaughlin, SSE
Prudential Committee Chairman

1.  Approval Minutes of the last PC meeting (5 Feb. 2009)

2.  Review of updated water purchases/sales study

3.  Deliberations on District’s 2009 Water, General, and Capital budgets:
A.  Review 3rd draft of 2009 budgets and assumptions
B.  Action on each proposed budget: Water Operating, General, and Capital
C.  Action on District’s water rates for 2009
D.  Action on going forward with engineering study for replacing College Parkway main

4.  Follow-up reports on:
A.  Meter replacements project
B.  Participation in federal ‘economic recovery’ plan
C.  Windemere MHP study and ‘campus connector’
D.  Annual Meetings eLibrary created
E.  Finance Taskforce report

5.  Water storage facilities project:
A.  Colchester’s application for Growth Center designation
B.  Colchester ‘consortium’ on common water storage facility to meet

6.  FAHC’s Fanny Allen Campus water system

7.  Other business:
A.  Williston query
B.  Developer’s query

8.  Schedule next meeting(s)

1.  Approval Minutes of the last PC meeting (26 Jan. 2009)

2.  Review Minutes of 2009 Annual Meeting

3.  Manger’s reports:
A.  two-year extension of a preliminary water allocation
B.  policy on repair and replacement of large meters and readers

4.  Consideration of District’s 2009 capital projects:
A.  continuation of meter replacements project
B.  new capital projects for 2009
C.  District projects submitted for federal ‘economic recovery’ plan
D. follow-up on break and repair of College Parkway water main

5.  Preliminary consideration of District’s 2009 budgets:
A.  performance review of 2008 budgets
B.  CWD Wholesale rate increase
C.  report on updated water purchases/sales study
D.  first draft of 2009 Water Operating, General, and Capital budgets

6.  Colchester’s application for Growth Center designation

7.  Updates on Windemere study and ‘campus connector’

8.  Other reports on:
A.  Lock-box services
B.  Finance Taskforce
C.  Web-posting of Annual Meetings material
D.  PK café opening

9.  Schedule of future meetings

1.  Elect a moderator.
2.  Accept the minutes of the 2008 Annual Meeting.
3.  Receive Clerk’s annual report.
4.  Accept Treasurer’s annual report.
5.  Set the total amount for annual compensation for District officers.
6.  Elect an eligible voter to a three-year term (2009-11) on the Prudential Committee.
7.  Elect a District Clerk to a one-year term.
8.  Elect a District Treasurer to a one-year term.
9.  Set the District tax rate for 2009.
10. Set the date for the next Annual Meeting: Monday, 25 January 2010.
11. Other appropriate business.
12. Adjourn.

1.  Approve Minutes of the last PC meeting (8 Oct 2008)

2.  Progress reports on capital improvement projects
A.  Replacement of customers’ water meters
B.  Possible isolation of 2” line under College Parkway north
C.  Cutting and capping Lime Kiln Rd line
D.  Possible water system projects for inclusion in federal stimulus plan

3.  New water connection for SMC Alumni Center

4.  Windemere MHP water infrastructure: reports
A.  4th water loss audit completed
B.  Water Supply Division sanitary survey completed
C.  Planning study for park approved by Town
D.  ‘Campus connector’ project

5.  Other reports
A.  Structure of Colchester’s wastewater rates
B.  Water storage facilities planning project
C.  Finance Taskforce report
D.  FTC’s ‘Identity Theft Prevention Program’
E.  Third quarter water billings
F.  Preparations for District’s 2009 budgets
D.  Updating water purchase/sales study through 2008
H.  Closing of Purple Knights Pizza.

6.  Preparations for 2009 Annual Meeting
A.  Review and approval of Warning
B.  Approve newspaper for publication of Warning
C.  Clerk and Treasurer’s annual reports in progress

7.  Other business

1.  Approve Minutes of the last PC meeting (12 May 2008)

2.  Progress reports on capital improvement projects
A.  Gate valve repairs/replacements
B.  Upgrading customers’ water meters

3.  Water storage facilities planning project

4.  Fanny Allen Campus water system

5.  Structure of Colchester’s wastewater rates

6.  Preliminary water allocation permit revised

7.  Finance Taskforce report

8.  Review of District’s half-year financial reports

9. Other reports on:
A.  Red Pines private hydrant and line
B.  Windemere MHP’s water infrastructure
C.  Follow-up on VTANG license agreement
D.  CCMPO’s “Rt 15 Corridor Study” finished
E.  Colchester’s new municipal offices opened

10.  Other business